Know every vendor you pay, before the invoice surprises you.
Forward invoices to your org inbox. WorkVerge extracts vendor signals, matches with AI-assisted scoring, learns from corrections, and keeps subscriptions in sync with your asset graph.
THE REALITY
Vendor spend is invisible until finance asks IT.
Invoices live in inboxes, vendor records drift from reality, and renewals slip through until someone notices the charge.
Finance spots a charge your IT team has never seen
A SaaS renewal hits the card before anyone linked it to a vendor record. IT scrambles to find the contract, the owner, and whether you still need the seats.
Vendor records created manually are already wrong
Spreadsheet imports and one-off entries miss domains, tax IDs, and aliases. Matching the next invoice fails, and every correction starts from scratch.
Renewals buried in inboxes, not in your asset graph
PDF forwards and AP emails never become structured data. Subscriptions and CMDB vendor CIs fall out of sync, and audits take days of reconciliation.
How it works
From inbox to asset graph in three steps
Finance and IT stop reconciling spreadsheets. Every invoice becomes structured vendor intelligence tied to subscriptions and your CMDB.
Example flow
Ingest
Forward vendor PDFs and emails to your org-specific inbox. WorkVerge parses MIME, extracts PDF text, and normalizes vendor signals: domains, tax IDs, bank details, amounts, and invoice numbers.
VENDOR INTELLIGENCE
Every invoice becomes a vendor signal.
Stop reconciling forwarded PDFs in email. WorkVerge ingests invoices, scores matches across domains and tax IDs, applies learning from corrections, and keeps vendor subscriptions aligned with your asset graph.
Email inbox ingestion
Org-specific inbound address receives vendor PDFs and emails. MIME parsing, PDF extraction, and signal normalization run automatically, zero manual data entry.
AI-powered matching
Weighted scoring across identities, domains, aliases, and fuzzy names. Optional LLM invoice intelligence adds line items, document type, and confidence boosts when your org configures a model.
Learning from corrections
Every manual match teaches the system. Learning rules for tax ID, domain, email patterns, and aliases boost future scores, up to +15% per vendor.
Auto-create subscriptions
High-confidence matches can create or update VendorSubscription records from extracted billing amounts, periods, and invoice numbers.
Discovery records
47
↑ 12 this week
Auto-matched
31
66% rate
In review
8
Finance queue
Learning rules
24
Active boosts
Recent invoices
vendors+acme@…Adobe Inc.
$4,320
Unknown · INV-8821
$1,240
Slack Technologies
$8,640
New SaaS vendor
$299
AI boost +12% on Adobe match · line items extracted
CORE CAPABILITIES
Vendor intelligence that stays current without manual spreadsheets
WorkVerge Vendor Discovery connects finance signals to ITAM, so every invoice strengthens your vendor graph instead of cluttering inboxes.
Inbound invoice email inbox
Forward vendor documents to your org-specific address. WorkVerge parses email and PDF attachments, extracts signals, and queues discovery records, no spreadsheet uploads.
Multi-signal vendor matching
Score matches across vendor identities, domains, aliases, emails, bank accounts, and fuzzy name similarity. Domain filters exclude your org and forwarder addresses from false positives.
AI invoice intelligence
Optional LLM analysis classifies document type, extracts line items, validates vendor match, and adds a confidence boost, using your org's OpenAI, Anthropic, or Gemini configuration.
Learning rules that improve over time
Manual corrections upsert learning rules (tax ID, domain, email pattern, alias, name variation). Applied rules boost match scores automatically on future invoices.
Auto-create vendor subscriptions
When match confidence and billing extraction align, WorkVerge creates or updates subscription records from invoice amounts, periods, and renewal signals.
Full review workflow for edge cases
Low-confidence records route to a three-step review: inspect invoice, match or create vendor, confirm subscription, so finance and IT stay in control.
WorkVie AI + Vendor Discovery
AI that reads invoices like finance does. then wires them into ITAM.
Deterministic matching handles the heavy lift. Your org's LLM adds line-item intelligence and confidence boosts when you want it, without blocking the pipeline when you don't.
AI pipeline · click to explore
Vendor Discovery · Ingest
invoiceIntelligenceService
- Dedicated org inbox: vendors+{alias}@your-domain
- PDF text extraction via pdf-parse; regex for amounts, tax IDs, domains
- Signals merged from email body, attachments, and forwarder metadata
Multi-signal
Domain, tax ID, bank, alias, fuzzy name
Learning rules
Boosts from every manual correction
Org LLM BYOK
OpenAI · Anthropic · Gemini
Pair Vendor Discovery with Automation Workflows.
Trigger finance notifications when an unmatched invoice lands, or auto-update subscriptions on match.
SECURITY
Secure by Default
WorkVerge is built with security at every layer, from access controls and audit trails to data encryption and compliance tooling.
ISO 27001 AlignedFrameworks & regulations
SOC 2
GDPR
27001
Plus enterprise controls including RBAC, SSO, and exportable audit logs.
Role-based access control for least-privilege permissions.
Asset data encrypted in transit and at rest.
Detailed audit logs with export support.
SAML and SSO support for seamless authentication.
Multi-step approval workflows for sensitive changes.
Configurable API scopes per integration.
Data residency and sovereignty controls.
Compliance with ISO 27001 framework.
Clear IT operations start with one step.
Most teams start with ITAM and have full asset visibility within 2 Weeks. AI surfaces the gaps, the risks, and what to prioritise from day one.